AI is an advancing technology that is changing how the world works in many ways. However, pay attention to the word “advancing”—this technology has come a long way, but it’s still got a ways to go. As with all tools and tech out there, there are some things that you should automate and some things that you should leave to your human team.
In this guide, we’ll take a closer look at how ChatGPT is helpful in project management and which tasks you simply can’t rely on AI for just yet. Some project manager tasks may never be suitable for AI. It’s all about finding the balance. Here’s what you should know.
Use AI to Augment Decision-Making
AI cannot make decisions for you. However, the data that AI collects can help project managers focus on important tasks, note which projects need attention, and predict future needs, trends, and performance data. This can assist with project completion, resource allocation, and more. It allows managers to make more informed decisions and allocate their time and effort most effectively.
Use ChatGPT to Assess Risks and Project Vulnerabilities
Again, this is in support of the human element. The benefit here is that the large volumes of data AI can process make identifying vulnerabilities and risks in upcoming projects easy. You can ask things like:
What risks are associated with the new project?
What are some risk mitigation strategies?
Once project managers have the potential risks and insight from ChatGPT, they can use that information to decide how to proceed.
Don’t Rely on ChatGPT for Total Solutions
ChatGPT is a supportive AI tool that can help you streamline your projects and routine tasks. It’s designed to generate contextual responses based on the information that you input. It can help automate routine work and provide better guidance and insight on your projects, not be your total solution for your project management needs.
ChatGPT is not ideal for sensitive information, legal or medical advice, factual information that isn’t verified, etc. While Open AI recently increased security with its own “incognito mode” of sorts, some companies are still banning the tool because of the potential risk of data leaks.
Don’t Replace Important Human Roles with AI
In project management, there are many great ways to incorporate AI and make it part of your day-to-day productivity routine. However, you have to ensure that you’re not replacing humans at the important points: creative brainstorming, engaging with key stakeholders, and communicating with clients or customers.
If it’s a complex task or one that requires social awareness, it deserves your dedicated attention. What separates a project manager from a task manager? Exactly what separates you from ChatGPT:
AI cannot engage stakeholders with emotion and social awareness.
AI cannot use communication skills that connect minds and hearts.
AI cannot drive collaboration like a project manager can.
Final Thoughts
The best thing you can do is familiarize yourself with ChatGPT and all that it can do. The more you work with it, the more you’ll see just what limitations it has and which efforts of yours will be most effective. Remember, whether it’s ChatGPT or any other AI tool out there today, it’s all about using them to help you perform better, finish projects faster, and deliver more efficient solutions across the board.
If you’re using it with those intentions in mind, you’ll find success every single time.
