Calculating project over and under runs with trend analysis

How a PMO can use cost trend analysis to identify budget under and overruns

One of the responsibilities of  project manager is to manage the project budget.  This covers, estimating the initial budget (in most cases or at least reviewing), creating a monthly budget plan, tracking progress (actual) spend and then re-forecasting budget required (known as the estimate to complete – ETC). Unfortunately, while some project managers are very…

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Project team meeting

PMO tips – Importance of meeting logistics

This may appear to be a strange topic to cover in a post.  However, if you stop to think, a meeting has usually been organised for a very good reason (if not do not hold the meeting).  It involves a number of people giving up valuable time which is a cost to an organisation.  Some…

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PMO managing project stakeholders

How a PMO can help manage stakeholders

The last post, PMO Stakeholder Analysis, covered why stakeholder analysis was important to the health of a PMO and, the approach to conducting the analysis.  This post will provide some ideas on how to use the output of the analysis to successfully manage your stakeholders. Quick recap Stakeholder analysis is used to identify stakeholders and…

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PMO mapping stakeholders

PMO stakeholder analysis

For a PMO to be effective, it needs the correct level of support (especially from the PMO sponsor – see post PMO sponsorship why it is vital).  However, it is also important to have support from other critical stakeholders.  Without their support it can make implementing the tools and processes for a PMO very difficult.…

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Review of mechanics of project assurance review

PMO Quality Assurance part 4 – mechanics of the QA review

A quick recap.  In this series of posts on PMO Quality Assurance (QA), it has covered the following steps: PMO Quality Assurance part 1 – types of review PMO Quality Assurance part 2 – prioritise projects to review PMO Quality Assurance part 3 – tips for scheduling PMO QA reviews This post will cover the…

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Scheduling Project Assurance Review

PMO Quality Assurance part 3 – tips for scheduling PMO QA reviews

In the last post, PMO Quality Assurance part 2 – prioritise projects to review it covered the approach for building an inventory of active projects and then how to prioritise the list in order to focus on the most important projects.  Now it is time to create a schedule of the project QA reviews.  However, before just…

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Business man clicking quality assurance

PMO Quality Assurance part 2 – prioritise projects to review

In the last post, PMO Quality Assurance part 1, it covered the fact that designing and building a PMO is only part of the journey.  After you have invested all of that time, effort, money and emotion, you need to ensure that the PMO is effective and the tools and processes used.  If not, not…

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quality assured badge

PMO quality assurance part 1

You have invested valuable time, money and emotion into designing and constructing a PMO.  The tools and processes have been created and published to the project managers.  Sessions have been held with the project teams to ensure they understand how to use the tools and what is expected.  So what is the reward for the…

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Project Manager not following governance

How to challenge a project manager who does not adhere to PMO governance

If you were to conduct a survey of PMO professionals, the issue of project managers not adhering to governance and processes would be one of the common findings.  Many PMO practitioners would claim that this non adherence results in many wasted hours of chasing the project managers and a number of confrontations. Before looking at…

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Running a project dependency workshop

5 steps for running a dependency workshop

The last post covered 5 activities that are needed for a dependency management process.  This included the important step of validating dependencies as, without confirming between the “giver” and the “receiver”, there is a high chance the dependency will not be honoured. There are different ways of validating dependencies.  This post will focus on the…

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