Implementing a PMO to meet sponsor requirements

If you have followed the last 3 posts, you will have an understanding of why it is important to determine clear sponsor requirements, convert to SMART objectives, create PMO Vision and Mission statements to allow the definition of PMO design principles that are aligned to objectives.  All well and good.  Now the PMO needs to…

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Capturing PMO Vision

Capturing the PMO vision and mission allowing definition of design principle

Post explaining how to capture PMO Vision and Mission so that it can be translated into design principles for your PMO. Includes an example worksheet,

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Steps to translate objectives to smart objectives

Define PMO objectives and translate to SMART objectives

In the last post, Defining objectives for a PMO to help the sponsor measure success, it provided and overview of how to define objectives to help the sponsor understand the value provided by a PMO.  The post included a simple action plan covering the important points. This post will expand on the first 2 points…

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Steps to define SMART PMO objectives

Defining objectives for a PMO to help the sponsor measure success

This post will cover the steps a PMO can take to define objectives that can be used to measure success.  This is important due to the following: Senior management do not understand what a PMO is! Sad but true.  Many senior managers, project managers and others do not really understand what a PMO is or…

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Example project cost trend analysis template

Example of simple PMO cost trend analysis tool

The last post, How a PMO can use cost trend analysis to identify project budget under and overruns, it covered how using cost trend analysis can help a PMO quickly identify where there may be budget issues.  This post will cover a simple approach that can be used to conduct this analysis. Objective The objective…

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Calculating project over and under runs with trend analysis

How a PMO can use cost trend analysis to identify budget under and overruns

One of the responsibilities of  project manager is to manage the project budget.  This covers, estimating the initial budget (in most cases or at least reviewing), creating a monthly budget plan, tracking progress (actual) spend and then re-forecasting budget required (known as the estimate to complete – ETC). Unfortunately, while some project managers are very…

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Project team meeting

PMO tips – Importance of meeting logistics

This may appear to be a strange topic to cover in a post.  However, if you stop to think, a meeting has usually been organised for a very good reason (if not do not hold the meeting).  It involves a number of people giving up valuable time which is a cost to an organisation.  Some…

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PMO managing project stakeholders

How a PMO can help manage stakeholders

The last post, PMO Stakeholder Analysis, covered why stakeholder analysis was important to the health of a PMO and, the approach to conducting the analysis.  This post will provide some ideas on how to use the output of the analysis to successfully manage your stakeholders. Quick recap Stakeholder analysis is used to identify stakeholders and…

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PMO mapping stakeholders

PMO stakeholder analysis

For a PMO to be effective, it needs the correct level of support (especially from the PMO sponsor – see post PMO sponsorship why it is vital).  However, it is also important to have support from other critical stakeholders.  Without their support it can make implementing the tools and processes for a PMO very difficult.…

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Review of mechanics of project assurance review

PMO Quality Assurance part 4 – mechanics of the QA review

A quick recap.  In this series of posts on PMO Quality Assurance (QA), it has covered the following steps: PMO Quality Assurance part 1 – types of review PMO Quality Assurance part 2 – prioritise projects to review PMO Quality Assurance part 3 – tips for scheduling PMO QA reviews This post will cover the…

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