PRO Package

Your time is valuable - Accelerate your PMO set-up with 6 "must have" resources!

Do you need to implement a professional PMO but have limited time?
Is this the first PMO you have set up and need help and guidance?
Do you need PMO templates but don’t know where to start?
Would you like a ready made solution today?

Find out how to save time and effort with a proven PMO framework available at a click of a button today!

For a PMO to be effective, it is important to be able to quickly implement a practical set of tools and processes that allow the capture of key project metrics. Equally important is having tools and processes that allow these important project metrics to be consolidated, reviewed and presented to senior management.

However, it is crucial that the templates are designed in a way that makes them:

• Easy to use
• Efficient – not bureaucratic
• Simple to consolidate data

Unfortunately, in many cases templates are designed for a specific task without thought on how they will serve both the project and PMO. This makes it difficult to implement and gain support from the users. Then, if they are used it is painful to consolidate the data. This is a concern, especially given the time it takes to develop templates.

Solution 1

PMO Template Framework

PMMAJIK.COM have developed a PMO Template Framework. This is a comprehensive set of resources that has been designed to complement the PMO Manual. It contains the tools and resources to collect data from the projects, consolidate the data and to produce a professional PMO Management Report.

What is in the PMO Template Framework?

1. Set of Project Templates

Complete set of PMO templates. Each template comes with comprehensive field by field instructions ensuring that you and, most importantly the project managers, will know how to complete the template correctly. This helps to ensure that the templates capture the information required and, saves time, as they can be rolled out very quickly to the project teams.

Planning
Cost Management
Benefit Management
Risk Management
Issue Management
Dependency Management
Assumption Management
Reporting
Change Control
Resource Management
Communication Management
Procurement Management
Document Storage Management
Meeting Minutes and Agenda

2. Set of PMO Consolidation Tools (including import functionality)

Collection of the data is only part of the job for the PMO. It is important to be able to quickly consolidate the data in management reporting. The PMO Template Framework comes with a set of tools designed to work with the project templates, to allow the fast and efficient consolidation of data into summaries that can be used in senior management updates.

PMO Template Framework has been enhanced to include an import function for:

Costs
Benefits
RAIDs
Reporting
Resources

This enhancement means that the PMO can save time, money and reduce consolidation errors by choosing to use the import feature.

Imagine if you have 50 projects providing their regular submissions? That would mean 50 Cost Trackers, 50 Benefit Trackers, 50 Risk Registers, 50 Assumption Registers, 50 Issues Registers, 50 Dependency Registers, 50 Reports and 50 Resource Trackers – that is 400 individual submissions!! That is a lot of data to consolidate.

With the import feature, all the PMO does is save the submissions into directories, tell the consolidation tool the path to the directory and click import, the data will be automatically imported. The template even tells you how many files have been imported.

3. PMO Management Report / Steering Committee Deck

When you have invested time in collecting important project metrics, you want to ensure that the data is presented in a professional report.

The PMO Template Framework includes a professional PMO management / steering committee report template. It is populated by simply using the data generated from the PMO templates and consolidation tools and dropping them into the appropriate section of the report. There are clear instructions how the data is added to each page. You can then add your own commentary to support the data, branding (if required), and you will have a professional report for senior management and your stakeholders.

4. PMO Handbook

This 47 page professional publication is a cross between a PMO charter and handbook on what tools and processes will be used by the PMO. It takes away all the hard work of documenting the processes for the people who will use the tools and processes of the PMO. Best of all it can be quickly customised for your organisation, allowing you to publish a comprehensive resource that will quickly fast track the mobilisation process.

5. Guide to using the PMO Template Framework

This is a reference guide on how to use the PMO Template Framework. It will help you to make the most out of the framework.

This is a complete toolkit that will allow you to quickly establish a PMO as detailed in the Mobilisation section of the PMO Manual.

The PMO Template Framework and the PMO Manual are designed to provide a complete solution to both understanding the important aspects of a PMO and implementing a PMO that works. If you already have the guide, the templates are a valuable addition that will save you a lot of time in implementing a PMO.

Complete Solution (currently $127)

PMO Template Framework

Templates
Consolidation tools
PMO presentation
PMO handbook
PMO Template Framework guide
1 year access & support
Optional Year 2+ access & support only $37 per annum
Video Tutorials

Solution 2

PMO Manual

Do you need to design & set-up a PMO?
Do you have limited time but need results?
Is this the first PMO you have set-up?
Do you want an easy to understand guide with practical action plans?

If you answer ‘YES’ to some or all of the questions, don’t worry, The PMO Manual by PM Majik shares the knowledge gained from many years of designing, building and implementing PMO’s.

The PMO Manual
A step by step guide for a practical PMO for the real world

Unlike many other books, this is not an academic or theoretical book with ideas and concepts that are difficult to understand and implement. It does not assume that you have many years experience and full understanding. It is aimed at people who have been asked to set-up a PMO and want help taking the right steps.

Benefits

Step by step guide to setting up a PMO
Easy to understand action lists
Saves time – start implementing your PMO today
Saves money – no need to spend time or employ expensive consultants to design a PMO
Quickly gain years of valuable knowledge
e-mail support if you have a question

PMO Manual (currently $27)

PMO Manual

Step by step guide
Check lists
220+ pages
Examples
Instant access
Video Tutorials

Solution 3

Mobilization Heatmap

Find out how to save time and effort with a proven Mobilization tool that is available at a click of a button today!

One of the hardest part of mobilization is to get momentum so that you can get the different projects / workstreams up and running. At this critical phase, the last thing on the sponsors and program managers mind is getting the right tools and governance in place.

This creates a problem for the PMO. It is important to embed robust tools, processes and governance. However, during mobilization, there is so much that needs to be done that everyone wants to focus on mobilization activities and for the formal aspects of PMO management to catch-up.

The big risk is how do you know that you are mobilizing quickly enough, the right items are being delivered, sufficient controls in place and transparency to allow rapid intervention to get a project / workstream back on track?

The Solution: Mobilization Heatmap

The Mobilization Heatmap is a powerful but simple to use tool that allows a programme, portfolio, workstreams etc to be:

Be shaped
Identify accountable sponsors
Identify key mobilisation deliverables
Allow for rapid (weekly) reporting
Quickly provide the status of mobilisation
Identify areas of concern for targeted intervention
Provide transparency and visibility of the entire mobilisation
And much more......

What is in the Mobilization Heatmap?

1 Mobilization Heatmap Tool

The Mobilization Heatmap has been designed so that it can be quickly updated to represent the projects or workstreams that you need to mobilize together with the key data points. Then it is very simple to capture the status of each of the data points to create a powerful visual single page dashboard of the status of the important data points.

2. Heatmap Guide

The practical, easy to follow guide provides you with all the information you need to quickly understand and implement the Mobilization Heatmap.

The guide is split into 2 sections:

Section 1 - Overview

1.1 Problem statement
1.2 Mobilization Heatmap tool
1.3 Benefit

Section 2

2.1 How the mobilization Heatmap works
2.2 Heatmap fields
2.3 Guide to setting status
2.4 Flexibility

3. Video Tutorials

Quickly learn how to use and implement the Mobilization Heatmap through the dedicated training videos.

You can watch at your own pace and as many times as you like!

If you have a question, you have full email support.

This is a complete toolkit that will allow you to quickly shape and mobilize projects, workstreams, portfolios and much more using a professional tool that is simple to use!

Complete Solution (currently $47)

Mobilization Heatmap

Mobilization Heatmap tool
Heatmap Guide
Video Tutorials
Full email support

Solution 4

PMO Maturity Assessment Framework

Find out how to save time and effort with a proven Mobilization tool that is available at a click of a button today!

The Solution: Mobilization Heatmap

The Mobilization Heatmap is a powerful but simple to use tool that allows a programme, portfolio, workstreams etc to be:

Be shaped
Identify accountable sponsors
Identify key mobilisation deliverables
Allow for rapid (weekly) reporting
Quickly provide the status of mobilisation
Identify areas of concern for targeted intervention
Provide transparency and visibility of the entire mobilisation
And much more......